Terms and conditions

Smooth sound entertainment

Effective Date: January 1, 2025

This Agreement governs the provision of audio recording, mixing, mastering, and related services (“Services”) by Smooth Sound Entertainment (“Studio,” “we,” or “us”) to the client (“Client” or “you”). By booking, paying a deposit, or otherwise using our Services or premises, you agree to be bound by all terms and conditions set forth below.

1. 🗓️ Booking and Scheduling

A. Session Confirmation

All Services must be booked through the Studio and confirmed in writing (email, whatsapp or signed contract). Studio time is subject to availability and the discretion of the Studio management and engineers.

B. Deposits and Confirmation

A non-refundable deposit of 70% of the estimated total session cost is required to secure and confirm any booking. This deposit will be applied toward the final balance of the session fee.

C. Minimum Booking

All sessions require a minimum booking of 2 hours. Billing begins promptly at the scheduled start time, regardless of when the Client or their personnel arrive.

D. No Show for Session

All sessions require the client to be available for it. A no show automatically cancels the session with no refund.

2. 💸 Rates, Payment, and Cancellation

A. Studio Rates

Current hourly, daily, or package rates apply and are available upon request. Rates are subject to change, but any confirmed booking with a paid deposit will retain the original quoted rate.

B. Final Payment and Release of Masters

The remaining balance of the session fee, plus any charges for overtime, consumables (e.g., drives, tape), or external personnel, is due in full immediately upon the completion of the session. Masters, final project files, and session data will not be released to the Client until full payment is successfully processed and cleared.

C. Overtime

Any time exceeding the scheduled booking duration will be billed at the standard hourly rate (or overtime rate, if specified) and must be approved by the Studio engineer.

D. Cancellation and Rescheduling Policy

If the Client needs to cancel or reschedule a confirmed session:

  •  More than 48 hours notice: The initial deposit is held and may be applied as a credit toward a single rescheduled session within 5 days.

  • Less than 48 hours notice: The deposit is forfeited. A new deposit will be required to book any future session.

  • Studio Cancellation: In the rare event the Studio must cancel due to technical failure or emergency, the Client will receive a full refund of the deposit or a full credit toward a rescheduled session.

3. 💾 Ownership, Data, and Archiving

A. Ownership of Recordings

The Client retains all copyright, ownership, and intellectual property rights in and to the musical works and sound recordings created during the session.

B. Storage and Archiving

The Studio will store a backup of the Client’s project files and session data for a period of  3 months following the session completion date.

  • No Liability: While we employ reasonable data protection measures, the Studio is not liable for any loss, damage, or deletion of Client media, hard drives, or session files after the completion of the service and release of the final masters.

  • Client Responsibility: The Client is solely responsible for backing up and safeguarding their project files immediately upon receipt of the final masters.

C. Limited Promotional Use License Grant

By engaging the services of Smooth Sound Entertainment, the Client automatically grants the Studio a non-exclusive, worldwide, royalty-free, perpetual license to use the finished sound recordings and musical works created during the session.

  • Purpose: This license is granted solely for the purpose of promoting the Studio’s services and demonstrating the quality of its work (e.g., inclusion in demo reels, on the Studio’s website, social media, and other marketing materials).

  • Attribution: The Studio agrees to provide reasonable credit and attribution to the Client or Artist.

  • Exclusion: The Studio is explicitly prohibited from commercially selling or streaming the Client’s music under this license.

4. ⚠️ Client Property and Indemnification

A. Equipment Responsibility

The Client is responsible for their own instruments, equipment, media, and belongings brought onto the premises. The Studio accepts no liability for any damage, loss, or theft of the Client’s property.

B. Damage to Studio Property

The Client will be held financially responsible for any and all damage to Studio property, equipment, instruments, or premises caused by the Client, their guests, or any personnel they bring to the session, whether accidental or intentional.

C. Client Indemnity

The Client agrees to indemnify and hold harmless Smooth Sound Entertainment from any claims, liabilities, costs, or damages (including legal fees) arising from the Client’s use of the Services, including, but not limited to, claims related to copyright infringement, performance rights, royalties, or personal injury.

5. 🧘 Studio Operational Policies (Conduct)

The Client and their guests must strictly adhere to the following operational policies. Failure to comply may result in the immediate, non-refundable termination of the session.

A. Guest and Personnel Limit

The maximum number of individuals (Client, band members, and guests) permitted in the Studio at any one time is limited to five (5). All guests must remain in designated areas.

B. Smoking, Vaping, and Substance Policy

  • Prohibited: Smoking, vaping, and the use of illegal substances are strictly prohibited anywhere inside the Studio building.

  • Designated Area: Smoking/vaping is permitted only in the designated outdoor area located outside the studio.

  • Alcohol: Alcohol consumption is permitted in moderation. Excessive intoxication or disruptive behavior may result in session termination.

C. Parking and Access

Clients must park only in designated areas. The Studio is not responsible for any damage or theft to vehicles or motor bikes.

6. ⚖️ Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the Delta State, Nigeria. Any legal disputes arising under these terms shall be resolved exclusively in the courts of Delta State, Nigeria.

7. 📧 Contact Information

For any questions regarding these Terms and Conditions, please contact:

Smooth Sound Entertainment

Email: admin@smoothsoundentertainment.com.ng

Phone: +234 701 464 5878